Baseline Inventory and Audit Services
Asset Managers come to us because they are tired of inconsistent quality, lost equipment, no chain-of-custody, and their inability to manage assets across multiple locations.
A baseline inventory gives you accountability and control. This provides your organization accurate data as you transition towards a digital and automated ITAM system.
An accurate ITAM system creates credibility to make decisions that support key strategic goals of maximizing hardware availability, containing costs and increasing security and compliance.
Get going with a baseline inventory
For the most part, taking inventory is straightforward. The asset manager defines the task parameters in AssetTrack and assigns users to do the data collection. Depending on the scope, techs then physically scan assets from data centers to stockrooms and local offices.
It’s best if you can divide the inventory into manageable pieces. Aim to verify the location and status of every asset.
If wrangling techs to complete the inventory seems a bridge too far, another option is to bring in a managed services provider to handle the physical inventory. The amount you’ll save from identifying ghost assets and excess licenses will more than justify the expense.
Building the baseline inventory
Data collection tools are up to you. RFID readers can confirm all the hardware in a room in just minutes while handheld Bluetooth-enabled barcode scanners require handling every piece of equipment. Smartphone scanning isn’t great in low-light environments.
Asset managers can monitor inventory progress by location with real-time dashboards. You can run reports to show all the assets tagged as missing or unknown and assign users to track down what happened to those assets. You can reconcile collected data and handle exceptions before updating the database.
After the baseline inventory, you can create a regular audit schedule to capture accuracy metrics by location and by audit period to show trending information on your asset management teams.
Fixing what’s broken
While you’re collecting asset data, you’ll see red flags where tracking procedures fail. People, processes, technology: None are perfect. But with better visibility into where, when and how errors occur, you can work toward tighter, fault-free practices that techs and other users follow as hardware moves through the asset lifecycle.
The value and ROI of your asset management program are built upon having accurate data. A baseline inventory and regular audits will guide and improve enterprise business decisions.
Re-Source Partners develops custom solutions to fit your data needs, audit for errors, provides better accuracy, and eliminates process breakdowns. Our solution includes asset scanning, tagging, reporting and reconciliation.